The most common email security threats include:
- Phishing: Phishing is a type of social engineering attack where the attacker sends an email or text message that appears to be from a legitimate source, such as a bank or credit card company. The email or text message will often contain a link that, when clicked, will take the victim to a fake website that looks like the real website. Once the victim enters their personal information on the fake website, the attacker can steal it.
- Malware: Malware is software that is designed to harm a computer system. Malware can be installed on a computer through a variety of ways, such as clicking on a malicious link, opening an infected attachment, or downloading a file from an untrusted source. Once malware is installed on a computer, it can steal data, damage files, or disrupt operations.
- Ransomware: Ransomware is a type of malware that encrypts a victim’s files and demands a ransom payment in order to decrypt them. Ransomware attacks are often carried out through phishing emails or drive-by downloads.
- Business email compromise (BEC): BEC is a type of phishing attack that targets businesses. In a BEC attack, the attacker will impersonate a legitimate business email address in order to trick the victim into sending money or revealing sensitive information.
Some of the best practices for email security include:
- Use a strong password and change it regularly.
- Don’t reuse passwords across different accounts.
- Enable multi-factor authentication (MFA) for your email account.
- Be wary of emails from unknown senders.
- Don’t click on links or open attachments in emails from unknown senders.
- Keep your email software up to date with the latest security patches.
- Use a spam filter and a virus scanner.
- Educate your employees about email security best practices.
Some of the IT policies that should be implemented to protect email security include:
- A policy that prohibits the use of personal email accounts for business purposes.
- A policy that requires employees to use strong passwords and change them regularly.
- A policy that prohibits the reuse of passwords across different accounts.
- A policy that requires employees to enable MFA for their email accounts.
- A policy that prohibits employees from clicking on links or opening attachments in emails from unknown senders.
- A policy that requires employees to report suspicious emails to IT staff.
- A policy that requires employees to keep their email software up to date with the latest security patches.
- A policy that prohibits the use of unapproved mobile devices for accessing email.
These are just some of the most common frequently asked questions when it comes to email security and best practices for business IT policy. It is important to have a comprehensive email security plan in place to protect and monitor your organization from cyberattacks. Don’t hesitate to reach out and ask us about upgrading your cybersecurity protection!